The Frist Art Museum does not discriminate on the basis of race, color, national origin, gender, gender identity, sexual orientation, age, religion, creed or disability in admission to, access to, or operations of its programs, service, or activities.

Exhibitions Coordinator (Full-time, Non-exempt)

Job Summary:  The Exhibitions Coordinator provides an exceptionally organized level of administrative support to staff in the Exhibitions Department, including three divisions within it: curators, registrars and preparators, and publications staff. This highly motivated employee fosters effective collaboration and smooth exhibition planning and execution; is knowledgeable about business accounting processes, including processing invoices and maintaining monthly forecasting and annual budgeting documents; successfully juggles multiple projects and priorities; thrives on organization and structure; is at ease with learning new technology; is adaptable to changing priorities; is a team player; is comfortable organizing the work of others; and has excellent interpersonal skills.

The following duties are normal for this classification. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.


Essential Job Functions: Working closely with other Frist staff:

  • Provides administrative support to the exhibitions department, including correspondence, maintaining digital and paper departmental files, and ordering supplies.
  • Facilitates departmental and interdepartmental meetings by scheduling, preparing materials, taking notes, and initiating follow-up correspondence.
  • Coordinates department’s annual budget planning and day-to-day financial operations, including expense tracking, monthly forecasting, administrating annual and monthly budget documents, processing invoices and purchase orders, and assuring timely adherence to financial terms of contracts/agreements.
  • Keeps exhibition schedules up to date and initiates fact sheets and other departmental planning         documents.
  • Provides support for planning and facilitating Exhibitions-related events.
  • Records incoming documents such as exhibition proposals and contracts and circulates them to other departments for review and comment.
  • Works with fellow administrative staff in all departments to share information and coordinate effective communication throughout the museum.
  • Makes travel arrangements, hotel accommodations, and itineraries for couriers, VIPs, and staff.
  • Enters data and generates reports in the museum’s collections management software, ensuring artwork records are up to date.
  • Manages volunteers offering administrative support to the department in a positive and constructive manner.
  • Other activities, as requested.

Education: Bachelor’s Degree preferred.

Work Experience: At least three to five years of experience in a complex office environment with similar responsibilities, including overall office management duties, especially concerning financial and budgetary matters. Experience in a museum environment a plus.

Skills and Abilities:

  • Knowledge of budgeting and accounting procedures.
  • Highly organized and able to organize the work of others.
  • Skilled with Microsoft Office, especially Excel, with an aptitude for learning applications such as FileMaker Pro and Basecamp quickly.
  • Exceptional office-management and workflow skills.
  • Exceptional people and team skills.
  • Detail oriented.
  • Flexible, multitasking oriented.
  • Excellent written and oral communications skills.
  • Discretion.
  • Knowledge of museum functions a plus.

Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Demands may include:

  • Lifting materials up to 25 pounds
  • Stooping, bending, kneeling
  • Standing for long periods of time
  • Working at computer for long periods of time

Registrar (Full Time, Exempt)

Job Summary: The Registrar is responsible for managing the security and preservation of assigned exhibitions that are presented at the Frist Art Museum. This includes organizing and monitoring all shipping and movements of artwork related to exhibitions and other activities; scheduling installation and deinstallation of artwork; assuring insurance coverage and submitting indemnity applications for insurance as required; organizing and maintaining databases for all exhibitions; and maintaining documentary records related to artwork, exhibitions, and loans.

The following duties are normal for this classification. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Essential Job Functions: Working closely with other Frist Art Museum Staff:

  • Participates in the team planning of exhibitions.
  • Procures insurance coverage; submits applications for indemnity when appropriate.
  • Remains informed of legal issues relating to loans, particularly from international sources.
  • Monitors and tracks environmental conditions in the galleries and storage areas.
  • Generates, tracks, and maintains loan paperwork and records.
  • Generates checklists and ensures correct information for Design.
  • Organizes photography of objects as needed.
  • Organizes, tracks, and monitors/effectuates safe and secure packing and shipping of artwork for Museum activities.
  • Arranges for permits for import and export of foreign loans.
  • Organizes/supervises/effectuates all art movement within the Museum.
  • Maintains precise and continually updated location records for all artwork on premises.
  • Organizes/supervises/effectuates condition reporting for incoming and outgoing loans.
  • Establishes/effectuates a program of continual condition monitoring for all works on premises.
  • Contracts and is central contact for conservators who render services for the Museum.
  • Utilizes the Museum’s art management software application.
  • Responds to lenders’ questions about the Museum’s facilities and art handling policies and arranges for fulfilling special requests.
  • Participates in budgeting and maintaining relevant area of departmental finances.
  • Works effectively with volunteers and interns.
  • Other activities as requested.

Education and experience: B.A., preferably M.A. or equivalent, in art history or museum studies, or equivalent. Candidates at the level of Registrar should have at least five years experience in art museum registration. Extensive project supervision experience, traveling exhibition experience, with domestic and international exhibitions, and understanding of conservation issues specific to the handling and preservation of works of art in all media. The Registrar should also be familiar with collections management software, with experience in FileMaker a plus.

Skills and Abilities:

  • Excellent team skills.
  • Excellent management, and time management skills.
  • Ability to meet deadlines and budgets efficiently.
  • Knowledge of computer applications for collections and exhibitions management.
  • Training and experience in safe art handling and mounting techniques and standards and in supervising art handling by others.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Demands may include:

  • Climb ladders and stairs.
  • Ability to lift 25 pounds.
  • Ability to stoop, bend, kneel.
  • Work in hydraulic lifts and possibly on scaffolding at up to 15’ from the ground.
  • Work extensively at a computer station (up to 6 hours per day).
  • Clearly distinguish subtle gradations of color and shading.
  • Work around paints, solvents, and other similar products in a workshop environment and around historic and art artifacts that may give off dust or off-gassing smells (taking all due precautions prescribed by OSHA regulations; the Frist will be equipped for safe handling of such materials).

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



Gift Shop Associates
(Full-Time, Non-exempt)

Job Summary: The priorities of every member of the retail team are to meet projected sales goals, provide the very best customer service and expand the customer base for the purpose of supporting the mission of the Frist Art Museum. Working as a group, all staff must be multi-task oriented, flexible, even keeled, and have the ability to interact easily with the Frist’s diverse client base. Each member of the sales staff is an integral part of our operation and, while all members of the gift shop staff will be familiar with all facets of store operation, individual staff members may be assigned specialties in merchandise or other areas of the retail operation.

The following duties are normal for this classification. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Essential Job Functions:

  • Learn and remain familiar with and sell the oft-changing array of merchandise in the Frist gift shop
  • Work from packing slip and store’s order to receive, mark, and retail all orders; entering all into point-of-sale database; and assist Gift Shop Manager and/or Assistant Manager with additional clerical duties as needed
  • Maintain and organize all visual displays and understock to assure that the shop makes a strong visual presentation
  • Assist Gift Shop Manager, Assistant Manager or other team members in visual displays as requested
  • Promote and sell Frist memberships;
  • Serve customers and museum members in a manner that helps ensure an excellent Frist experience
  • Assist Gift Shop Manager and/or Assistant Manager in research to identify exhibition-specific and other appropriate merchandise to carry in the Frist gift shop
  • Assist in preparation of reports as needed
  • Work with volunteers in a positive and constructive manner that demonstrates their value to the shop and the museum
  • Assure ADA compliance and be ready to offer accommodation as needed to visitors in the gift shop
  • Perform other duties as needed or requested by Gift Shop Manager or Assistant Manager

General Job Functions:

  • Familiarity with computer software applications relating to retail operation
  • Create and follow through on sales transactions to assure customer’s complete satisfaction
  • Wrap or bag merchandise for customers for carry-out and/or shipment as requested
  • Maintain the cleanliness and order of the store’s retail and off-the-floor work space
  • Organize, maintain, and restock the shop’s on-the-floor merchandise and understock, all inventory and supporting supplies
  • Assist in opening and closing the store as requested
  • Initiate placement of special orders and follow through to ensure delivery and satisfaction
  • Ability to work a flexible schedule, including evenings and weekends as requested
  • Maintain knowledge of Frist exhibitions and weekly activities/programs

Skills and Abilities:

  • Experience in retail environment(s)
  • Experience in meeting retail revenue goals and individual job goals
  • Knowledge of e-commerce
  • Ability to work well and have positive exchange with customers and with fellow staff members
  • Enjoy hard work and challenge
  • Creativity, flexibility, and adaptability in thought and action
  • Physical and mental endurance
  • Multi-task oriented and willing to do whatever the retail day demands
  • Calm demeanor to in all situations
  • Ability and desire to stay informed of the Frist’s exhibitions and activities
  • Ability to help create a positive, energetic environment for all visitors to the Frist gift shop.

The Frist’s retail operation was created as an aesthetic complement to the Frist Art Museum and maintains a high and consistent level of expertise in its operation. The primary purpose of the gift shop is to produce revenue to support for the Frist’s programs and activities and enhance the experience of visiting the Frist Art Museum.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: College degree or high school diploma with 3-5 years of retail experience. Museum retail background strongly preferred. Knowledge of fine and visual arts a significant plus. Speaking a foreign language a plus.

Job Conditions: This position requires evening and weekend hours.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Demands may include:

  • Lifting materials up to 35 pounds
  • Stooping, bending, kneeling
  • Standing for long periods of time
  • Working at computer for long periods of time



Helpdesk Associate
(Full-time, Non-exempt)

Job Summary:
This new entry-level position provides end-user support and training (both on-site and remote) for the information technology and audio and visual systems of the Frist Art Museum.  The Helpdesk Associate is primarily responsible for assisting employees in all facets of end-user computing. This vital team member enables the Frist’s staff to maximize their efficiency and more effectively achieve the goals stated in our mission. 

The following duties are normal for this classification. These are not to be construed as exclusive or all-inclusive.  Other duties may be required and assigned.

Essential Job Functions:
Under direction of the Manager of Digital Systems and in collaboration with IT and client staff, the Helpdesk Associate will: 

  • Receive, review, respond, and resolve support tickets and requests from on-site and remote workers, and will escalate when necessary.
  • Support and maintain all end-user software and hardware used at the Frist Art Museum.
  • Maintain documentation and hardware/software inventory.
  • Configure and deploy workstations for end-users.
  • Support meetings and other activities using Frist audio-visual equipment and systems.
  • Look for opportunities to improve technologies and workflow.
  • Attend technology related meetings as required and contribute as needed.
  • Perform other duties as assigned.

Minimum Qualifications:

  • First-hand experience supporting Windows 10 and core Microsoft 365 applications (Outlook, Word, Excel, PowerPoint).
  • Must be able to research and learn new applications, and then apply that knowledge quickly. Must be able to clearly document and clearly communicate technologies and policies to non-technical users.
  • Must be able to accommodate a flexible work schedule and to work weekends and after hours when necessary.

Beneficial Experience:

  • Tech stack includes Active Directory, Microsoft 365, Windows Server 2016, VMware, Veeam, Cisco Meraki, Cisco UCS, Cylance, FortiGate, and several SaaS platforms.
  • End-user technologies include Windows 10, macOS 10 and 11, Android, iOS, Canon multifunction devices, Altru, FileMaker, Teams, Zoom, and Adobe Creative Suite (primarily Illustrator, Photoshop, InDesign).
  • Ideal candidate will have experience working in an IT and/or AV department with 50-100 end users, as well as customer service experience in a non-profit or arts environment.

Education: Bachelor or Associate degree in Computer Science, Information Systems, or related field preferred. 

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Demands may include:

  •             Lifting materials up to 25 pounds.
  •             Stooping, bending, kneeling.
  •             Standing for long periods of time.
  •             Working at computer for long periods of time.


Interested candidates should send resume, cover letter, references and salary expectations to:

Frist Art Museum
Attn: Sheri Horn, Human Resources Director
919 Broadway
Nashville, TN  37203
Email: shorn@fristartmuseum.org or Fax: (615) 744-3339


In compliance with the Americans with Disabilities Act, the Frist Art Museum will provide reasonable accommodations to qualified individuals with disabilities.

The Frist Art Museum is an Equal Opportunity Employer.
Women, minorities, and individuals with disabilities are encouraged to apply.


Additional opportunities

Walden Unarmed Security Guard—Gallery Attendant
Call 615.391.9185 or email nashvilleinfo@waldensecurity.com to learn more about joining our team as a Gallery Attendant.

Internships and Fellowships



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